Are you super good at multitasking?
We know there’s no such thing as multitasking but that doesn’t stop us from trying, right?
Some things seem doable, after all.
You may be listening to a podcast while driving or cleaning. Filling in a few surveys for extra cash while watching TV. Chatting with a friend while scrolling through the Facebook feed.
Yep, you’re the queen of multitasking.
I must admit I’m actually terrible at it.
Several times I tried to listen to Ted Talk or some other inspirational channel on YouTube during my therapeutic cooking time (yep, there’s such thing. ha)
I gave up.
Between chopping stuff and stirring the pot (and running water to boot, in the background), I could barely focus on what’s being said.
Maybe I love my cooking a little too much. ha.
So now I listen to my favourite radio station while cooking or cleaning.
What does Being Productive Mean?
Being productive is finding your most important things, eliminating activities that distract you from doing them and staying on the task until done.
Now you see why multitasking works.
Things that you multitask aren’t your most important things.
Important stuff requires your energy and demands intense focus.
Yes, driving is important. It gets you to work, school, hospital or grocery store.
But it’s not your most important thing.
Your life goal isn’t becoming next Lewis Hamilton, right?
Now try reading War and Peace while listening to your favourite band.
Maybe you challenged yourself to read one of the greatest novels ever written before you die.
Somehow this is really important to you.
You can’t multitask here then, right?
The band gotta go while reading the book.
I’ve tried many productivity hacks in the past and still do.
They all revolve around your most important things and distractions that stop you from doing those things.
So here are things that work for me and didn’t.
Things That Work for Me
Switch Off Phone Notifications
It’s one of the easiest distractions I can expose myself to.
Which means it’s the least taxing to control.
Imagine you’re immersed in your most important thing.
Whether writing, studying or preparing sales reports for your manager, notifications immediately grab your attention, make you stop what you’re doing and take a look at them.
Your instinct reaction is borne out of habits built on an illusion that it must be important.
Notifications from social media are a major productivity killer.
If you act instinctively to check notifications as soon as you hear the sound, you don’t have control over your actions as much as you think you do.
Take back control by switching off notifications.
Allow yourself to finish the most important thing without distractions.
Check My Email As a Reward
During my early blogging days, I used to check emails twice a day, first in the morning while drinking morning coffee and second before calling it a day.
It worked fine for a while.
As my blog grows, so do my emails.
They now require more than twice a day attention from me. So I had to incorporate emails into my important things.
The way I tackle this is by using email as a reward.
My most important things are broken down to many small tasks.
After completing several tasks, it’s time to reward me with… wait for it… email!
I know. How exciting. ha.
It works great though because reading and replying emails aren’t taxing and I use it as my break time from work.
This is great for people who check emails too often or spend too much time writing them.
It incentivises you to focus on your important task first until you finish it.
Give Others My Full Attention
My mind often has a mind of its own.
So does yours.
How many times did you plan a meal, stuff to take care of or things to do the next day while talking to someone?
You’d half listen and half be somewhere else.
Not good, really.
Time to go back to our most important things.
See, I told you everything revolves around them.
You’re with someone right now because the person is important to you whether for your work or in your personal life.
Being fully in present and not letting the past or the unknown future distract you enable you to build a solid relationship with the person.
When was the last time you felt your partner really listened to you? How did s/he make you feel?
Try to be that person to your partner and people around you.
An added bonus is when you give your full attention to the person sitting before you, you immediately declutter your mind by letting go of all kinds of meaningless chatters inside you.
The Pomodoro Technique
Promodoro technique is one of the most effective ways of getting things done.
If you like creating a sense of urgency as I do, you’ll love this technique.
Give yourself a task and race against time.
Begin with 25 minutes and a 5-minute break. Write for 25 minutes nonstop, for example.
It will make you super conscious about time. How quickly it flies by!
The Chrome extension Pomodoro is an excellent free tool.
When I first used it, I started with 25 minutes with a 5 minutes break. Over time, it’s settled down to 45 minutes or 1-hour session with 15 minutes break.
Give it a go and discover the time that works best for you.
The 3-Minute Rule
One of those days, you’ll have the feeling of having to swallow a frog but you really don’t want to.
That’s where “the 3-Minute Rule” comes in.
Let’s do it for 3 minutes. Just 3 minutes.
It’s basically cajoling yourself to begin.
We know nothing is ever going to be just for 3 minutes. But it gets its job done.
Almost always I end up finishing the task I set out to when I successfully persuade myself to 3 minutes.
The 3-Minute Rule will get you into sitting down so you can begin.
I’ve come to terms with, “there’s no such thing as perfection”.
Are you chasing that rainbow?
I’m telling you now you’ll never get anything done if you continue that path.
Instead, be okay with:
It’s good enough for today.
I trust in the process that if I keep pushing forward, it’ll get better.
I’ve got to believe that the best is yet to come.
If you believe your best is yet to come, you’ll trust the process, let go of perfectionism, learn to focus on one thing at a time and complete it.
Things That I’m Yet to Master
Too Many Taps Open
Okay, so I struggle with it every day. I think many of us who work at home do.
I thought about using apps that would forbid me to use other sites while working but decided that it’s not that destructive (or am in self-denial? ha)
This will sound ridiculous but amongst all, I love keeping Google Analytics open.
It gives me a wonderful feeling that someone somewhere is reading what I have to say.
Particularly, going through these questions, immersing herself in self-discovery in a nice little cafe, sipping her latter and trying to figure out her life purpose.
For all I know, she just left the tab open and forgot to close it. ha.
Still, I love the feeling of someone’s presence in real-time.
Every day, I make an effort to close each tab when done but I think I’m addicted to Google Analytics.
Most Important Things on My To-Do Lists
How many important things do you have on your to-do lists?
I confess having more than 3 important things drives me nuts. I like to keep things simple and I’m better with my time and energy this way.
Writing down a long list of to-do lists for the sake of it seems a waste of time to me.
I think truly important things can be narrowed down to a handful list. Perhaps, not even that.
Having too many things on the list stresses me out and almost always makes me feel dissatisfied at the end of the day.
I get far more satisfaction from 2 or 3 most important things done.
The 2-Minute Rule
I thought about trying the 2-Minute Rule.
It’s originated from David Allen’s bestselling book, Getting Things Done.
The whole notion of the 2-minute rule is “if it takes less than 2 minutes, do it now”.
I see how it can benefit if you’re constantly stressed over small tasks that pile up.
Imagine you’re supposed to respond to 2 emails a day.
Fast forward 7 days. You’re glaring at 14 emails to attend to!
Now it’s getting to you.
The way I see it though, if I postponed certain things, they weren’t important in the first place.
Meaning it’s not worthwhile to stress over the small stuff.
If they were important enough, I’d have prioritised and made time for them, no matter what.
I’m not sure whether I want to “master” this 2-Minute Rule… yet.
But if you are messy and disorganised and the chaos around stresses you out, give it a go.
Find Your Own Personal Productivity Routine
Having a clear goal about your most important things is the first critical step to having a productive day.
Even the most popular productivity hack will do nothing for you without them.
That’s because, without clear goals, you won’t be motivated strong enough to combat endless distractions presented in your daily life.
Whether you try one of the productive hacks above, find your own elsewhere or create a unique routine that gets the job done, there’s no right or wrong but your way.
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